HandiBiz incorporates a Debtors and Creditors component which means a different transfer methodology is used.
Transferring data between HandiBiz and HandiLedger when Debtors and Creditors is NOT used
In HandiBiz go to Tools, Copy Data Disk for Accountant.
Under Transactions to copy, select:
Only Presented/Cleared Transactions and Journal Entries: If you do your own bank reconciliations.
All Previously Untransferred Transactions: If your accountant does your bank reconciliations.
Complete the remaining fields as required then click OK.
When you copy data to disk for the accountant, HandiBiz assumes that the transfer has been successful and the file will be received by your accountant and read into HandiLedger.
If an entry has been forgotten and you want to add it afterwards, enter the additional entry and complete the process above to create a separate file.
The second file will only have the new entries.
Both the new and original files need to be sent to your accountant to be read in. As HandiBiz only copies the changes made since the last file transfer, this enables them to get both sets of entries.
Transactions transferred to HandiLedger can only be altered in one of two ways:
The accountant makes the necessary adjustment in HandiLedger, then re-sends the Cashbook data for you to merge into your HandiBiz (Recommended).
You make the necessary adjustments directly in HandiBiz via Entity, Login as Accountant. After the transaction has been altered, you will need to re-transfer it to HandiLedger to synchronise the data.
Re-transferring data
If you have transferred data to your accountant, and it is lost or corrupted, you can re-transfer it.
In HandiBiz, go to Tools, Copy Data Disk for Accountant.
Under Transactions to Copy, select Re-copy a Previous Transfer.
In the Transfer Number field, type in the transfer number to be recreated, or select All Transactions Between to transfer all transactions that occurred in the period between the two specified dates.
Complete the remaining fields as required and click OK.
Caution: You can select Re-copy All Previously Transferred Transactions to re-send all your previous transfers to your accountant. Be wary of doing this, because this could inadvertently overwrite changes your accountant has made to entries when merging this data.
Transferring data between HandiBiz and HandiLedger when Debtors and Creditors is used
This is an all-encompassing transfer, and no work can be done until the accountant returns the data or advises you that no changes are required and you can carry on inputting data.
The accountant requires a set of data for HandiBiz and the Debtors and Creditors component as changes that affect Debtors and Creditors can only be made in the Debtors and Creditors component, and they will feed through to the HandiBiz section.
We suggest that if you use the Debtors and Creditors component, once you create the data disk for the accountant, you cease transacting in HandiBiz until they return it to you.
This transfer is done in two stages:
First, complete the steps above to transfer the transactions to your accountant.
The second stage is the Debtors and Creditors component.
In HandiBiz, go to Tools, Copy Debtors/Creditors data for Accountant.
Complete the remaining fields as required and click OK.