Before you can input any data into HandiBiz for the new financial year, you must load the financial year's data file from HandiLedger (supplied by your accountant).
Note: If you are a HandiBiz user you will need to contact your Accountant if you require assistance with this process.
Transferring to HandiBiz (for Accountant)
To prepare a Data Disk to transfer information from HandiLedger into the Client Cash-book (HandiBiz):
Log in to HandiLedger and Select the HandiBiz entity and the new financial year.
From the Tools menu, click Copy Selected Entity to Disk, and click Cashbook Setup Data.
Under Send Files to, select the destination of the ledger files.
Choose, Select drive/directory to copy to a location on your computer after clicking Ok.
Or choose Email Recipient to then attach to an email.
Select the Compress into one file checkbox if you want the ledger files to be compressed to a single zip file before being copied.
Click OK.
Send the data to your client for import.
Merge in the data received from your Accountant
Data files from your Accountant are merged into your computer system in the following manner:
Ensure you have a working back of your HCash folder.
If the Accountant has sent you the data as an email attachment, save the attachment to a suitable location on your computer’s hard drive.
Log in to HandiBiz.
From the Tools menu, click Merge Data Disk from Accountant or Merge Debtors/Creditors data from Accountant.
Warning: Merged Debtors / Creditors data will overwrite any data you have entered. Please check with your Accountant if you use the debtors and creditors function.
In the Merge Files from section, indicate where the accountant's data is on your computer. If the data is on the hard drive of your computer, click Select drive/directory.
If you chose Select drive/directory, then you must complete the Merge File Type section. If your accountant sent you:
A single file with a .ZIP file extension, click Single Compressed ZIP File.
Multiple files with a .TXT file extension, click Multiple TXT Files.
Click OK.
The client reference code and financial year will be displayed. Make sure these are correct, and then click OK.