Out-of-balance financials can result from various imbalances. This article outlines the steps you can follow to resolve.
Purge and verify the account range table.
Fix Transactions.
Troubleshoot the amount.
Prior year closing entries (profit or loss).
Purge and verify the account range table
Log in to HandiLedger and select your entity.
From the View menu, select Chart of Accounts.
Click Tools, then click View account range table.
Click Purge, and Yes to the next two prompts to Remove ALL alias names and Read in a new alias table.
From the Tools menu, click Verify Accounts, Start.
Click Close when verification is completed.
Run your financial report again.
Fix transactions
Log in to HandiLedger and select your entity.
From the Tools menu, click Fix Transactions.
Click Ok.
If any out-of-balance transactions are found, click Fix, then Fix again to review the transaction and resolve; otherwise, click Close.
Run your financial report again.
Troubleshoot the amount
Log in to HandiLedger and select your entity.
From the Reports menu, click Troubleshooting.
Enter the out-of-balance amount in the Search field, then click Ok.
Review the transactions identified in the report.
Go to View, Transactions, then click Find.
Enter the transaction number, then click Ok.
On the highlighted transaction, click View.
Click Edit to make necessary changes, then click Save, Close, then Yes to post the changes.
Run your financial report again.
Check prior year closing entries
If your report is out of balance by the previous year's profit or loss amount:
Log in to HandiLedger and select the entity and the out-of-balance year.
Go to View, Transactions.
Look for a Y in the Opening column, highlight the entry, and click Delete. (This entry is automatically generated and will recreate itself when you roll over in the steps below.)
Close the transactions window.
Go to Entity, Prior Years Accounts.
Go to Entity, Open Closed Year and OK.
Go to View, Transactions.
Locate and delete any additional transactions with a Y in the Closing column, highlight the entry, and click Delete.
Go to Tools, Verify Accounts, click Start. Close.
Go to Entity, Close Years Accounts. Follow the prompts to close and roll over.
Warning: If you have new depreciation schedules and budget forecasts, you will not want to overwrite them in the rollover process.
Check the financials for accuracy.