Caution: If you post to a control account where sub-accounts are used, then the financial reports will be incorrect.
Two-digit and three-digit sub-accounts
You may choose either two or three-digit sub-accounts. Two-digit sub-account codes are the default setting.
Highlight the required entity and click Edit to open the “Entity details” window.
In the Sub accounts box, select Two digit or Three-digit sub-account codes.
Click Save, Close.
Creating sub-accounts
Note: Some accounts cannot be sub-accounted.
Account Grouping | Account Range |
Livestock | 200-209; 1200-1259; 2310-2319 |
Bank accounts | 2000-2029 |
Retained profit | 4199 |
Owners' equity | 4200-4499 |
Create a sub-account
Log in to HandiLedger and Select your entity.
Press F9 or, from the View menu, click Chart of Accounts.
If the selected entity has divisions, in the divisions field, select the required division. Select any division if you want to add the sub-account to all of them.
Highlight the account to be sub-accounted.
Click New.
Complete the required information as follows:
In the Account box, type the control account code, then a full stop, and then the sub account number. For example, to add sub account 01 to account 1804, you would type 1804.01.
Complete the Description box. For example, you may type “Fuel and oil – Mazda”.
Clear the Control account check box.
Clear the Suspense account check box.
In the Tax Code box, either: Type the tax code; or Press F2 and select the code to be used for GST purposes. The code that you select will affect your BAS Statement. We recommend selecting the tax code that is used by the control account code.
Click Save.
If the selected entity has divisions, HandiLedger displays the following message. "Do you want to add this account to other divisions as well?". To add the new sub-account to all divisions in the selected entity, click Yes; otherwise, click No to add it to the selected division only.
Click Close to exit the window.
Tip: To add sub-accounts to a range of account codes, simply click Copy and complete the Copy Sub-accounts window.
Assign sub-account descriptions
You may want to print reports for specific sub-accounts. On these reports, you want the sub accounts’ descriptions to appear. To achieve this, you can input a description for the sub-accounts:
From the Reports menu, click Sub Account Descriptions.
In the “Sub Account Descriptions” window, click New.
In the Sub column, type the sub account number.
In the Description column, type a description for the sub account.
Click Save, Close.
Printing sub-account reports
To print a report for specific sub-accounts:
Log in to HandiLedger and Select your entity.
From the Financials menu, click the required report.
Click the Sub-accounts tab.
Under Sub Accounts, type the range of sub-accounts to be included in the report.
Under Print Options, specify how the sub-accounts are to be displayed in the report.
Click OK.