If you have used the wrong chart of accounts, you can read in a new one. Ensure you have a working backup before attempting to read in a new chart of accounts.
Log in to HandiLedger, then click Select on your entity.
You can confirm you’ve selected the correct entity by viewing the Selected entity is… at the top of the screen.
Go to Financials, Trial Balance, Ok.
Click Print or go to File, Export to PDF, Generate. This will give you the currently used chart of accounts, including all balances and descriptions to refer back to if needed. Close the report.
Click View on the middle toolbar, then ensure your entity is set to the correct entity type. i.e., Trust, then click Close.
Click Delete on the middle toolbar.
Tick Chart of Accounts only, then click OK.
Click Select on the middle toolbar.
Highlight your master chart, then click Open. In this example, the Master.coy is the Company chart of accounts. Note: If the chart size is 1kb, raise a new case online and reference the title of this article.
Go to the Tools, Verify Accounts, Start.
Click Close when the verification is complete.
Go to Financials, Trial Balance, Ok.
If any accounts are missing a description or showing ??????????, you will need to refer to the Trial Balance you saved earlier, then go to View, Chart of Accounts. Locate each ??????? then click Edit to enter the new Description, then click Save.
Note: Old DOS style Chart of Accounts may exist for an entity if you have had HandiLedger back in the DOS system years. This DOS chart of accounts will need to be updated to a Windows chart of accounts. Refer to the HandiLedger User Guide Chapter 4 for more information.