Occasionally, you may receive data for an entity that was prepared using a different accounting software package, or you might be provided with an ASCII file that cannot be imported using the standard ASCII file function in HandiLedger. In such cases, a quick and effective method for posting the data is via a single journal entry.
Using the client's Trial Balance, you can:
Enter the total amounts for the period for all income and expenditure items in one journal entry.
For asset, liability, and equity accounts, enter only the movement, that is, the changes between the beginning and end of the period.
Do not enter the retained profit figure for the period, as this will be automatically calculated by HnadiLedger.
Note: The reason that only the changes are entered for the assets, liability and equity accounts, is that you will already have the opening balances for these accounts in your system. If you need to enter in retained earnings, you will need to create an account 4198 in your chart of accounts Equity section.